Instructions for Presenters

How to prepare a presentation

Instruction for PowerPoint, PDF

• Please save your presentation in PowerPoint 2013 or later (*ppt) or (*.pptx) so that we can guarantee the successful opening of your presentation on our computers.
• We recommend saving the presentation in PPT or PPTX format. Please also prepare it in 16:9 format (the screens in the lecture rooms are this ratio).

Pictures/Videos

• JPG is the most commonly used format for "embedding" images into a presentation.
• GIF, TIF or BMP formats are also acceptable.
• A resolution of up to 250 dpi is sufficient for quality image display during presentation. Higher resolution images only increase the file size and do not improve the resolution of the dots on the screen. Please compress the saved images in the presentation at the recommended resolution.
• If you have a video saved in your presentation, please arrive plenty of time in advance so that it can be tested. The recommended video format is MP4.

Fonts

• Only fonts that are part of the basic installation of MS Windows (Czech version of Windows) will be available. Using other fonts may cause your presentation style to be displayed incorrectly.
• Recommended fonts: Arial, Times New Roman, Tahoma, Calibri
• If you insist on using special fonts, you must save them with your presentation. Click on “tools”, then “options”, then “save”, check the “Insert True Type fonts” box, and then save the presentation.
   

Transferring presentations and saving

Online submission of presentations

• You can submit your presentation in advance online using this link.
• You can only use this option if you have a Google account (Google e-mail address).
• Alternatively, you can send your presentation using this link to the following e-mail address: rajtora@guarant.cz

On-site

How to bring your presentation

• Please bring your files on one of the following media.
  • USB flash disk
  • External HDD or SSD
• Save all files associated with the presentation in one folder (PowerPoint, movie/video files, etc.).
• Always make a backup of your presentation on a second medium, external drive, or cloud backup - Google Drive or e-mail.

Where to submit your presentation at the conference

• Please arrive early before your session or during breaks to see the technician who will upload the presentations. The technician will be present throughout the conference.
• You always submit your presentation to the technician in the hall where your presentation is taking place.
• During your presentation, you will be able to control your presentation by remote control, which will be shown to you by the technician present during the break.
• Using your laptop is not recommended but is always possible only after an agreement and subsequent test with a technician.

On-site technical support

A technical specialist will be present in each hall throughout the conference at the following times:

AV Equipment in the hall

The hall will be equipped with the following equipment as standard:

• data projector
• screen (16:9 ratio)
• presentation notebook
• preview monitor
• sound system
• microphones
• timer (countdown)
• presenter (remote control)

Poster Guidelines

Each poster should include the following elements:

• Title
• Authors, background
• Introduction
• Aims/purpose/Project idea
• Materials and methods
• Results
• Discussion
• Conclusion
• References

The poster presentation shall be prepared concisely and attractively for a broader sport audience with different backgrounds in Sport for All.

Poster Creation

The header of the Congress can be downloaded here (JPG format, PDF format, EPS format), and the instructions on layout, font style, and margins are in this preview. The preview is informative only. The text, illustrations, etc. should be big enough to be read from a distance of 1.5 meters, and the message of the poster should be clear and understandable.

Please print your poster and bring it with you to the Congress.

No poster printing service is provided by the organizers.

Please DO NOT prepare a landscape poster.

Poster display format

The dimensions of the poster boards are as follows: Size of the construction: 200 cm (height) × 103 cm (width)

Size of the panel (i.e. the maximum size of the poster): 180 cm (height) × 97 cm (width)

• The panel is covered from both sides by a grey carpet.
• To ensure good legibility of the poster, we recommend a maximum size of 95 cm in width and 150 cm in length.
• Fixing material (pins and stickers) will be available in the Posters Area.
• Congress staff will be available to assist you during the time of poster mounting.
• The poster boards will be numbered. The list of posters will be available in the Poster Area.
   

Installation and removal of posters

The poster session will be held in the Gallery on the 1st floor of Tyršův dům.

• Poster mounting is scheduled to start at 10:00 on Wednesday, 13 May 2026. Posters can be on display in the posters area for the entire duration of the congress. Posters must be removed by 13:00 on Saturday, 16 May 2026 at the latest.
• Posters will be organized according to topics and the numbers given to the authors.
• Refreshments will be available during the scheduled coffee breaks.
• The organizers are not responsible for loss or damage to those posters which are not removed by authors within the times of dismantling as indicated above. Posters not removed by their authors at the stated time, will be automatically destroyed.